March 2013 Board Bullets

Posted by:

Betsuin Board Bullets

March 07, 2013 Betsuin Board of Directors Meeting

by Joyce Iwasaki

The intent of the Betsuin Board Bullets is to highlight Board actions, decisions, special events and projects.  Please contact the Betsuin board officers, directors, or the ministers for more details on any item.

Prior to the March Board Meeting, the Board Members and Members of the Komon Group were invited to meet Chris Wasney, AIA, of Cody Anderson Wasney Architects. This is the architectural firm the Board hired for phases I and II of the master plan upgrades and improvements.

  • Correspondence

Mr. and Mrs. William Hamada donated a car to Cars 4 Causes, an organization that supports various non-profit groups through charitable car donations.  Through this organization, Mr. and Mrs. Hamada designated their donation to the Betsuin, which totaled $3804.50.

Bob Uenaka donated a 58” plasma screen TV, DVD player, mounting brackets and cables to the Betsuin.

  • Motions

It was moved/seconded and passed to accept the December 2012 minutes as corrected.

It was moved/seconded and passed to accept the February 2013 minutes as corrected.

It was moved/seconded/passed to accept the Japanese Language School’s proposal of a 2013 JLS summer session.

It was moved/seconded/passed to direct the $3804.50 donation from Mr. and Mrs. Hamada to the Betsuin Building Fund.

It was moved/seconded and passed to cover the expenses for Rev. Sakamoto to attend the April 25, 2013 Silicon Valley Monterey Bay Boy Scout Council Character Award dinner as well as subsidize attendance of former/present Boy Scout leaders and current Board members up to $500.

  • Girl Scout Discussion

Since the end of last year, families and leaders of one of our Brownie Troops have withdrawn from the Betsuin sponsored troop due to some internal issues.

Several meetings have been held with those directly involved and others who would be affected directly or indirectly, but there still seems to be some confusion regarding this matter.

After discussion at the Board level, it was reaffirmed that the scouting awards programs are open to all, regardless of any particular troop affiliation and that anyone will be welcome to the Dharma School and other temple activities.  The Betsuin Board will continue to address such issues and will strive to provide a safe and open environment for all.

Roy Yamanouchi, as VP of Youth is working on a fact sheet for all Betsuin Board members so each can effectively answer questions to whomever has questions and concerns.

  • Facilities Improvements Timeline – Todd Tsudama

Todd has taken on the task of developing and managing the timeline for the facilities improvement project and for the fundraising efforts.  Such a document can help us stay focused to our tasks, achieve benchmarks and milestones.  A key outcome of a timeline is the coordination of the various elements of the improvement and construction project.

  • Human Relations Committee – Janice Doi

The Human Relations Committee is developing an employee handbook that will be reviewed and accepted by the Board in the near future.

Al Hironaga presented a DRAFT of the Betsuin organization chart which includes all elements of our organization.

The re-establishment of the Ministerial Affairs Committee has begun.  Al Hironaga agreed to coordinate the members of this committee which will begin its work by establishing the committee charter.

  • Capital Campaign Fundraising Committee – Roy Yamanouchi

Roy Yamanouchi agreed to chair the Capital Campaign Fundraising Committee. At this time, a core group of people is developing a strategy to raise funds for the facilities project.

  • Silicon Valley Monterey Bay Boy Scout Council – Joyce Iwasaki

The SVMB Boy Scout Council is having their 8th Annual Character Awards Dinner on April 25, 2013 at the Summit Center in downtown San Jose. The purpose of this event is to recognize Business and Community leaders and to raise funds for the BS Council’s programs. Mr. Yoshihiro Uchida, a Betsuin member, businessman and community leader, is one of five honorees at this year’s event.

It was proposed to delegate Rev. Sakamoto to represent the Betsuin at this event because of the SVMB Boy Scout Council’s long history and partnership with BS Troop 611.  Additionally, it was proposed to subsidize former boy scouts and leaders and current Board members to attend this event as well.  No more than $500 is designated for our participation.  The funds will come out of the Public Relations Budget.

Coordination of attendees and payment will be handled by Joyce.

  • Ministers’ Report – Rinban Fujimoto

Nirvana Day, the memorial for Sakyamuni Buddha, was held on February 17, with Rev. Dr. Shoyo Taniguchi as the guest speaker.

  • Property Management Report – Steve Onishi

The curtains on the stage and in the multi-purpose room were cleaned and treated with fire retardant by Coit on March 06, 2013.  Sample pieces were given to Coit and they will submit them to the Fire Marshall for certification.

The removal of the redundant curtains on the stage was not completed due to equipment issues.  Another plan to remove those curtains is currently being researched.

  • Buddhist Churches of America (BCA) Ministers Association Meeting and National Council Meeting (NCM) ~ February 26 – March 02, 2013, Marriott San Mateo San Francisco Hotel

Rinban Fujimoto and Reverend Sakamoto attended the BCA Ministers Association Meeting and the National Council Meeting as Betsuin representatives.  President Janice Doi and President-Elect Todd Tsudama attended the BCA National Council Meeting as official Betsuin delegates.

Approval by vote was to accept the 2013 – 2014 BCA budget. Two items by vote did not pass: elimination of proxy votes, and implementing proportional voting according to temple size.

The Ministers’ Association presented to the National Council a resolution to encourage the Boy Scouts of America to include and accept all scouts and leaders regardless of sexual orientation.  This will be sent to the Boy Scouts of America organization.

  • Dana Club Report – Al Hironaga

On Sunday, February 24, 28 sangha members joined with the members of the Wesley Untied Methodist Church and the Silicon Valley JACL in a food packaging activity for Stop Hunger Now. Within a two-hour period, the group of about 70 people prepared 10,000 meal packages that will be distributed to hungry people around the world.  Each meal consists of rice, soy, dehydrated vegetables and vitamins/minerals/flavoring mix. Besides providing manpower, the Betsuin also presented a check for $1,000 to the Stop Hunger Now organization. This donation was from generous individual donations and the osaisen from the 2012 December Bodhi Day Service.

  • EcoSangha Report  - Al Hironaga

The EcoSangha has ended its athletic shoe collection and recycling drive in connection with the Nike Reuse-A-Shoe program.  500 pairs of athletic shoes were collected, boxed and shipped to the Nike facility where the different shoe parts are ground up to make padding for tracks, athletic fields and indoor gyms.

The EcoSangha went on a tour of the Newby Island Recycling Center in Milpitas on Wednesday, February 27.  The facility run by Republic Services, processes waste from all San Jose commercial establishments, including our Betsuin.  Eleven sangha members donned reflective vests and hard hats and climbed over and around the machinery that both automatically and manually sorts the incoming mixed recyclables into separate bundles/containers of like material, e.g., cardboard, plastic bags, newspaper, other paper, aluminum, ferrous metal, glass, and different types of plastics.  The bundles are then sold to companies that recycle or reuse the material.

The Betsuin Earth Day activities will be held on Sunday, May 5, 2013.  Reverend Sakamoto will be presenting an appropriate Dharma message during the 9:30 family service.  Following the family service, there will be displays and activities in the gymnasium and on the Sixth Street property.  The EcoSangha has been working closely with the Betsuin Dharma School in planning the activities to ensure that there are appropriate activities for the different age groups.  Dharma School students will be participating in the hands-on activities during their regular school times and parents and interested adult members are invited to attend the activities following the Dharma School sessions